UNDERGRADUATE FINANCIAL INFORMATION

UNDERGRADUATE FINANCIAL INFORMATION

The University of Pikeville seeks to provide excellent instruction and pleasant living conditions at a modest expense.

As a private institution of higher education, the University of Pikeville does not receive a fixed amount of state or federal funding. For undergraduate programs, student tuition covers approximately one-third of the educational cost. Therefore, to support its academic programs, the University accepts funds from foundations, corporations, endowments, alumni, parents, and friends of the University. Additionally, the University administers an extensive federal, state, and institutional financial aid program.

Students may attend the University of Pikeville despite their financial limitations. To do so, however, they are urged to seek financial assistance early from the Office of Student Financial Services.  The following figures are for the 2023-2024 academic year and are subject to revision.

2023-2024 Tuition, Housing, & Board Cost

* All charges are subject to change for the 2024-2025 academic year.

2023-2024 Fees

The cost of all instructional materials, required supplies, and the fees listed below, are not included in the tuition charge. There is no charge for textbooks. All additional fees are subject to change for the 2023-2024 academic year.

1.      Enrollment Deposit:  An Enrollment Deposit of $75 is required for all incoming students new to UPIKE before registration can occur. You can request a waiver of the enrollment deposit by emailing the Director of Admissions at _UPIKE Admissions admissions@upike.edu

 2.      Graduation Fee: A $100.00 fee is assessed when the student applies for graduation and must be paid, not charged to a student account, at the time of filing the Application for Degree. This fee helps to cover the costs of the student’s cap, gown, tassel, diploma, and assessments.

 3.      Directed Independent Study, Directed Research, and Internship Courses:  All Directed Independent Study, Directed Research, and Internship courses will be charged an additional fee of $75.00 per credit hour up to $300.00 per course.

 4.      Student Activities Fee:  All full-time undergraduate students will be charged a $75.00 fee per semester ($150 for the academic year). These funds will be directly allocated towards the co-curricular experience and no institutional aid can cover this cost.

5.      Education Program Fees:  There are additional fees assessed for the following Education (EDU) courses.  These fees help to offset the additional costs associated with background checks, review materials for the required PRAXIS II: Subject Assessments/Specialty Area Test(s) and the PRAXIS II: Principles of Learning and Teaching Test(s) and the additional costs of the Clinical Practice courses (cooperating P-12 teacher expenses and supervisor travel).  Each educational program only requires one of the Clinic Practice I and II courses.  These fees are assessed each time the course is attempted. 

* All charges are subject to change for the 2023-2024 academic year.

 6.      Nursing Program Fees: There are additional fees assessed for the following Nursing (NUR) courses. The fees cover the costs associated with clinical laboratory kits, program assessments, and some licensure preparation materials.  For specific details contact the Dean of the College of Nursing and Human Services.  These fees are assessed each time the course is attempted. 

* All charges are subject to change for the 2023-2024 academic year.

 7.      Music Program Fees: There are additional fees assessed for the following Music (MUS) courses.  The fees help offset the additional costs associated with private piano and private voice courses.  These fees are assessed each time the course is attempted.

* All charges are subject to change for the 2023-2024 academic year.

 8.      Social Work Program Fees: There are additional fees assessed for the following Social Work (SW) courses.  The fees help offset the additional costs associated with the Social Work Practicum Courses.  These fees are assessed each time the course is attempted.  

* All charges are subject to change for the 2023-2024 academic year.

 9.      Special Fees:  There are special fees that are only applicable for those situations. 

* All charges are subject to change for the 2023-2024 academic year.

† Transcripts will not be issued to a student when there is an unpaid balance.

 Official Registration 

A student is not officially registered for any class until he or she has made a satisfactory settlement with the Business Office for tuition and fees, as well as room and board and any other charges, if applicable.

Room and Board

Room rent is assessed at the beginning of each semester. All students in University of Pikeville housing must furnish sheets, pillows, blankets, pillowcases, and towels for themselves.

The meal plan covers the actual number of weeks that classes are in session during the fall and spring semesters. A meal plan is required of all residential students. The food service provider is willing and able to accommodate students with special diets prescribed by their doctors. Consequently, no exemption from the meal plan will be granted unless the University and the student’s physician agree that the food service provider is not able to meet the specific dietary needs of the student. Applications for exemption from the meal plan are available in Student Affairs and should be returned two weeks prior to the beginning of the semester. Commuter students may also purchase a meal plan.  Meals may also be purchased on a cash basis at the door. 

Financial Responsibilities

All students are personally responsible for payment of financial obligations. Students must, therefore, be familiar with the following policies, since no exception will be made.

Before the beginning of each term, the Business Office will send each student an email to review their student account online. Loans will not be shown as expected aid until all loan paperwork has been completed. One third of the remaining balance must be paid by the first day of classes. The final two payments may be made on or before October 1 for the fall term and March 1 for the spring term. For summer terms, the full tuition charge is due on the first day of classes.  Summer term bills for early registered students are available online approximately mid-May.  Students can access their account activity and bills via UPIKE Self-Service at any time. For more information about these payment options, please contact the University’s Student Receivables accountant at (606) 218-5203.

Any student who does not have a balance of zero at the end of each semester will not be permitted to register for a new semester or summer term until that balance is paid or arrangements have been made. Charges for parking tickets, library fines, or other charges will automatically be added to a student’s account and will become part of what a student owes the University.

 No transcript will be issued to a student, nor will one be forwarded to another institution when there is an unpaid balance. If an outstanding or an unpaid balance exists, a student cannot receive their diploma.

Withdrawal Policy

All students who withdraw before a semester is completed may be assessed fees according to the refund policy as outlined below. Any student who fails to go through proper procedures for withdrawal, or delays official withdrawal, will also be held responsible for charges in accordance with the refund policy.

Refund Policy

Tuition, room, and board are refundable for students who withdraw from the University of Pikeville during fall and spring semesters. Tuition and room and board are refunded based on the point in the semester that the student completes the withdrawal process which is reflected in the following table:

*  All charges are accurate at the time of printing but are subject to change as deemed appropriate by the University of Pikeville to fulfill its mission or to accommodate circumstances beyond its control. Any changes may be implemented without prior notice and without obligation and, unless otherwise specified, are effective when made. 

There are no refunds for individual classes dropped after the first week of classes.

The University reserves the right to make changes in costs and fees when such changes are deemed necessary by the Board of Trustees.

Return of Title IV Funds Policy

It is the responsibility of the Office of Financial Aid to complete the calculation of the Title IV returns within the time frame required by federal regulation.  Any student with Title IV funding that has attended at least one class will be run through the R2T4 calculation process.  The FAO provides the student with withdraw calculation form once R2T4 has been completed.  Exit counseling is completed in the FAO if student has received loans if time permits.  Otherwise, the student is instructed to complete the counseling online at www.studentaid.gov.  The University of Pikeville returns the calculated amount to ED which may result in a bill owed to the University of Pikeville.  The student receives notification from the Finance Office of any remaining balance.

 Title IV Return Calculation Procedures – The following steps outline the general procedures used to calculate a Title IV return:

A.     Determine the last date of attendance as indicated on the withdrawal form or determined by the Registrar.

B.     Determine percentage of aid earned by calculating the percentage of the period that the student completed.

C.     Aid is prorated because of the formula.

D.     Determine the amount of earned aid by applying the percentage of the total Title IV aid that was or could have been disbursed.

E.     Determine the amount of unearned aid by subtracting earned aid from disbursed aid.

F.     If unearned funds must be returned, determine the school’s and the student’s shares.

G.     If unearned funds must be returned, allocate unearned aid to the program from which the student was funded.

H.     Return the institution’s share and any funds repaid by the student or refer the student to ED; or make the post-withdrawal disbursement.

I.      Institutional aid is prorated at the same rate as federal aid.

J.      State aid is returned based on the week they withdraw.

a.      Week 1- return 100% of aid.

b.      Week 2- return 50% of aid.

c.      Week 3 and beyond- no return of funds

K.     A letter is generated notifying the student of earned aid eligibility.

 The portion of the unearned funds the school is responsible for paying is returned by the school immediately. The student is then notified of the school’s responsibility to return funds to the federal aid program, and is subsequently billed, via a balance on their institutional account for any funds the school was required to return. Any funds returned by the school represent a debt owed by the student to the University of Pikeville. A student may not enroll in subsequent terms, or have academic records released, until such time that all debts have been repaid to the institution. The University of Pikeville is required to return unearned financial aid assistance in a particular order when a student officially or unofficially withdrawals:

 A.     Unsubsidized Direct Loans

B.     Subsidized Direct Loans

C.     Federal Perkins Loans

D.     Direct PLUS Loans

E.     Federal PELL Grant

F.     Federal SEOG

G.     TEACH Grant

 Unofficial Withdrawal Policy

Once final grades are available at the end of every semester, a report is generated to identify Title IV aid recipients who have earned W’s or FNs for the term. These students are considered to have been unofficially withdrawn from the university.  The last date of attendance is determined, and a Title IV refund calculation is run based on that date. If a final date of attendance cannot be determined, the university will use the midpoint of the term for the calculation. A letter is sent to the students to notify them of their aid eligibility.

Drop/Withdrawal/Refund Policy – Summer Terms (See Refund Policy above)

Students may drop or withdraw from summer classes through the first two days of the term with no penalty.  Tuition is refunded at 100% during these first two days.  Tuition is not prorated or refunded to students who drop or withdraw from summer classes after the first two days of the term. The University reserves the right to make changes in costs and fees when such changes are deemed necessary by the Board of Trustees.

 UNDERGRADUATE SCHOLARSHIPS AND FINANCIAL AID

The financial aid program at the University of Pikeville has a dual purpose: to recognize outstanding achievement in academic and athletic performance areas; and to aid students who, without such aid, would be unable to attend college. All aid awarded is to supplement the resources of the student and, if applicable, his or her parents. To be considered for state and/or federal financial aid, a student must be a United States citizen or eligible non-citizen and must be enrolled as a regular student in an eligible program, studying for a degree or other approved course of study. 

Financial Aid Processes and Deadlines 

To determine financial need with a degree of uniformity, the University of Pikeville requires financial information from the student and, if applicable, his or her parents. The Free Application for Federal Student Aid (FAFSA) serves as the basic application form for Pell Grant, Kentucky Higher Education Assistance Authority (KHEAA) grants, Federal Supplemental Educational Opportunity Grant (FSEOG), Federal Direct Loans, and Federal Work-Study. To receive full consideration for these programs, students who are Kentucky residents should complete the FAFSA beginning October 1 each year. Students may file a FAFSA after the October date; however, those students may not receive KHEAA Grants if their application is filed after state funding has been exhausted. 

 Grants, work-study, and loans available to students who demonstrate a financial need may include one or more of the following: 

·       Federal Pell Grant 

·       Federal Supplemental Education Opportunity Grant (FSEOG) 

·       Kentucky Educational Excellence Scholarship (KEES) 

·       Kentucky Tuition Grant (KTG) 

·       College Access Program Grant (CAP) 

·       KC4$ – Kentucky Coal Completion Scholarship 

·       Vocational Rehabilitation Grant 

·       Federal TEACH Grant 

·       Federal Work-Study Program (FWS) 

·       Federal Direct Subsidized/Unsubsidized Loans 

·       Federal Direct Parent PLUS Loans 

Academic Scholarships 

Students who wish to be considered for an academic scholarship must be accepted for admission. He or she must also be enrolled as a full-time student and meet scholarship criteria established by the University. The criteria consist of grade point average (GPA), National ACT/SAT scores, and may include other criteria, as deemed necessary.

The University of Pikeville scholarships are renewable for up to four years of undergraduate study provided the student remains a full-time student and maintains the University’s Financial Aid Satisfactory Academic Progress standards.  UPIKE institutional scholarships may be combined in certain circumstances. A student may get one Academic Scholarship, one primary, and one secondary athletic/activity scholarship (i.e., football, choir, track, band, soccer, OSP, OMSP, etc.), and two supplementary scholarships (i.e., regional recruiter, Dual Credit, Governor’s scholarship, legacy, etc.) For the Athletic and Activity scholarship, the secondary award will be a maximum of $1,000.

Athletic Scholarships

Athletic Scholarships are awarded to students who meet the qualifications for such aid as determined by the University and the Athletic Department based on NAIA guidelines. Scholarships may be awarded for: archery, athletic trainer, men’s baseball, basketball, bowling, cheerleading, cross country, dance, eSports, football, golf, soccer, women’s fast pitch softball, sport information, swimming, tennis, indoor/outdoor track and field, women’s volleyball, and men’s wrestling.

All applicants for athletic scholarships must submit the Free Application for Federal Student Aid (FAFSA). All inquiries concerning athletic scholarships should be addressed to the Athletic Director or to the head coach of the sport in which the student is interested. Athletic scholarships may be packaged with other aid programs where applicable. 

 Veterans Affairs Education Benefits 

Department of Veterans Affairs education benefits are authorized to veterans and qualified dependents under specific chapters of Title 38, U.S. Code (USC). Eligibility for these benefits is determined solely by the Department of Veterans Affairs. 

 Students eligible to receive VA education benefits from the Montgomery GI Bill® (active-duty reserve/guard or dependent) must provide their Certificate of Eligibility and DD-214 (if applicable) and contact the VA Certifying Official (Student Financial Services Office) to complete the application process.

 ® GI BILL is a registered trademark of the U.S. Department of Veterans Affairs (VA).

Maintaining Financial Aid and/or Scholarships 

To be eligible to continue receiving federal and institutional financial aid, the student must maintain satisfactory academic progress (SAP). The rules for maintaining basic financial aid are derived from required federal regulations and are published on the UPIKE financial aid SAP page. Students should be aware that a change in course load prior to or during the drop-add period (i.e., full-time, part-time, etc.) may affect the total aid package. Furthermore, tuition adjustments may only be made during the drop-add period. 

Financial Aid Default 

Students who are in default on a federal loan are not eligible for financial assistance in federal, state or institutional aid. Such students are urged to work closely with the Office of Student Financial Services in order to rectify the default status.  Also, students who have a grant overpayment will not be eligible for Title IV aid. 

Satisfactory Academic Progress (SAP) for Financial Aid Policy

Federal regulations require that all students who receive any federal or state financial assistance make measurable academic progress toward a degree at the University of Pikeville.  Progress is determined by length of program, hours attempted versus hours earned (passing rate), and grade point average (GPA). 

 Enrollment:  The minimum standard for full-time enrollment at the undergraduate level is 12 credit hours per semester. A minimum standard for the part-time enrollment (at least half time) at the undergraduate level is six credit hours per semester.

 Length of Program:  The time frame in which a student must complete their degree cannot exceed more than 150% of the published length of the student’s program of study.  All undergraduate students at UPIKE are required to complete a minimum of 120 hours to complete a bachelor’s degree.  Therefore, the student can attempt up to 180 hours and still be eligible for financial aid. Once the 180 hours are exceeded (150% and above), the student will no longer be eligible for financial assistance.  All semesters and classes attempted are used for the SAP Length of Program calculation regardless of whether the student received any financial aid for those specific classes.  All classes taken, whether they are transferred, dropped, failed, repeated, or taken to change a major will count as credit hours attempted toward the maximum time frame.  If a UPIKE student is attempting an associate degree which requires a minimum of 64 credit hours, the maximum to receive financial aid is a total of 96 credit hours.  Once the 96 credit hours have been exceeded, aid will be suspended. 

 66.67% Passing Rate:  In order for a UPIKE student to be on-track to graduate with a degree from the University of Pikeville at an acceptable rate, the student must successfully complete at least 66.67% of all credit hours attempted.  Successful completion is defined as completing the course with a grade of A, B, C, D, or P.  For example, a junior who has attempted 75 credit hours, must have passed at least 50 (75 x 0.6667 = 50.00) of those hours to be making satisfactory progress. Likewise, if a student registers for 18 hours he/she must pass 66.67% (or 12) of the original 18 hours the student initially registered for at the beginning of the term.  Please note that courses attempted but withdrawn from (received a grade of W or FN) will count against the passing rate.   

Grade Point Average (GPA):  Satisfactory Academic Progress GPA requirements for a UPIKE student ensures the student is maintaining a satisfactory academic level to be successful in his/her academic endeavors.  The minimum acceptable grade point average for undergraduate students that have completed 30 hours or less than two years is 1.5. The minimum acceptable grade point average for undergraduate students that have completed more than 30 hours is 2.0. 

 SAP Progressions

Financial Aid SAP Warning: Students that do not meet the GPA or Passing Rate criteria their first semester/term will be placed on Financial Aid SAP Warning. Students are still eligible for financial aid during this term but must bring the GPA and/or Passing Rate up at the end of the semester/term you are on Warning.

 Financial Aid SAP Suspension:  If while on Warning, the GPA and/or Passing Rate does not improve to the required level, you will be placed on SAP Suspension.  While on SAP Suspension, you will be ineligible for Federal, State, or institutional aid.

 How to regain financial aid eligibility:  A student must graduate or take courses at their own expense until they improve their GPA or Passing Rate. 

 Improve GPA:  A student must raise their GPA above the minimum requirement by taking courses at their own expense.  Once this is achieved, a student is required to notify the Office of Student Financial Services they have reached the minimum GPA requirement for further financial aid processing. Students may not use hours earned off campus to improve their UPIKE GPA. 

 Improve Passing Rate:  A student must take the next semesters’ courses at his/her own expense and meet the minimum requirement of passing at least 67% of the attempted credit hours. Once the classes have been taken and passed successfully, the student must notify the Office of Student Financial Services for further financial aid processing. 

 Student’s Right to Appeal a SAP Suspension:  If you, as a student, have had an extenuating circumstance that has prevented you from completing the minimum standards set within the UPIKE Satisfactory Academic Progress policy, you have the right to appeal the decision with the UPIKE Satisfactory Academic Progress Appeals Committee.  The appeal must be submitted in writing and must explain the following items: 

 a.  What extenuating circumstance (i.e., death, personal injury, or illness, etc.) caused you fail to

     meet the minimum requirement of Satisfactory Academic Progress? 

b. What has changed to explain how you can now make the minimum requirements and be in

     satisfactory progress for the next evaluation period (i.e., What is your academic plan of action? And

     include an academic plan). 

c.  Submit documentation necessary to prove that the circumstance was beyond your control. 

 If the appeal is denied, the student will not be eligible to receive any institutional, state, or federal financial assistance.  The students will be required to pay for classes at their own expense or through a private loan.  Students receiving a denial will be informed by mail/email. 

 If an appeal is approved, the student will be informed by mail/email. The student will be placed on financial aid probation and may be placed on a SAP Academic plan for one term. After the probated term, the student will be monitored again and must be meeting the minimum standards of SAP or completing the SAP academic plan successfully that was designed for the student upon SAP appeal approval. 

SAP Academic Plans are designed on a student-by-student basis.  Plans and student progress will be monitored each term and reported by the Center for Student Success as outlined in each student’s academic plan.